Quotes and invoices
Clear documents, sent and followed up from your phone. Simple methods, concrete examples, and the details to check before confirming a record.
Guides in this topic · 19
Billing address: what it is and common mistakes
What a billing address means on an invoice and at checkout, how it differs from a shipping address, why card payments get declined, and mistakes to avoid.
Updated 25 Sept 2026
Deposit invoice: when to issue one and how to deduct it later
How a deposit invoice works, when UK VAT is due on a deposit, how US freelancers record advance payments, and how to deduct deposits on the final invoice.
Updated 25 Sept 2026
France’s e-invoicing reform explained for freelancers and small firms
Approved platforms, the e-invoicing directory, the 2026 and 2027 deadlines, and what changes if you freelance in France or sell to French companies from abroad.
Updated 25 Sept 2026
How to follow up on a quote without being pushy (with templates)
When to follow up on a quote, how many times, and what to say: a 4-message schedule, email, text and phone templates, and how to answer “it’s too expensive”.
Updated 25 Sept 2026
How to write an invoice in French (or for a French client)
Invoicing a French client: whether it must be in French, the French invoice vocabulary, what their accounts team checks, reverse charge wording and a sample.
Updated 25 Sept 2026
Invoice numbering: rules, formats and examples (UK, US, EU)
How to number invoices: sequential and unique, formats that work, when separate series are allowed, and how to handle a cancelled invoice or credit note.
Updated 25 Sept 2026
Invoice payment terms: net 30, legal limits and what to write
What net 30, EOM and 2/10 net 30 mean, UK legal limits on payment terms, US rules for government and freelance work, and exact wording for your invoices.
Updated 25 Sept 2026
Invoicing software for freelancers: how to choose
What to check before picking invoicing software as a freelancer: numbering, required details, tax, Making Tax Digital, e-invoicing mandates, exports and real cost.
Updated 25 Sept 2026
Paid invoice: what “paid in full” means and how to mark it
How to mark an invoice as paid, what a receipted invoice must show, partial payments, UK cash-accounting rules and the “paid in full” cheque trap in the US.
Updated 25 Sept 2026
Quote vs invoice: which one to send, and when
Quote, estimate or invoice? What each one does, when to send it, how deposits fit in under UK VAT, and the mistakes that lead to disputes over price.
Updated 25 Sept 2026
What must be on an invoice: required details in the US, UK and EU
The details an invoice legally needs in the UK (VAT and non-VAT), across the EU under the VAT Directive, and what’s expected in the US, with a checklist.
Updated 25 Sept 2026
How to chase an unpaid invoice: timeline, email templates and next steps
A 4-step timeline for chasing an unpaid invoice, four email templates, UK statutory interest and compensation, US freelancer laws and small claims options.
Updated 24 Sept 2026
Receipt template: how to write a payment receipt (free example)
What to put on a payment receipt, how it differs from an invoice, when US and UK law expects one, plus free cash, rent and deposit receipt templates.
Updated 24 Sept 2026
Invoicing as a sole trader or self-employed: what to include (US, UK, France)
What a self-employed invoice must show in the US, UK and France, from 1099-NEC and W-9 to the £90,000 VAT threshold and France’s EI rule, with three templates.
Updated 24 Sept 2026
E-invoicing mandates in 2026: France, the EU (ViDA) and what small businesses need to know
Which countries already require e-invoices, which start in 2027 and 2028, what ViDA changes in 2030, and what a small business should do now. Dates checked.
Updated 24 Sept 2026
Free invoice template: copy-paste, Word, Excel or PDF
Three free invoice templates to copy (services, a UK VAT sale, a US freelancer), Excel formulas for line totals and tax, and what every invoice must include.
Updated 24 Sept 2026
How to write a quote (estimate): free template and sending it from your phone
Quote vs estimate under UK and US rules, what to include, a free quote template to copy, deposits, and how to send and follow up a quote from your phone.
Updated 24 Sept 2026
How to write an invoice: what to include, a sample, and mistakes to avoid
What every invoice needs, a line-by-line sample, invoice numbering, payment terms and late payment rules in the UK, plus the mistakes that delay getting paid.
Updated 23 Sept 2026
Proforma invoice: what it is, when to use it, and how it differs from a quote
What a proforma invoice is for (exports, deposits, customs), what to include, the VAT and letter-of-credit rules, and how it differs from a quote.
Updated 23 Sept 2026
Say it once. Binome360 keeps the record.
A sentence, a voice note or a receipt photo: the assistant prepares the record in the right space, you confirm. 7 days free.